The Role of the Study USA Office »

After a proposal is accepted, we will…

• Create and distribute promotional materials
• Recruit students through informational sessions and class visits
• Accept and review student applications
• Coordinate logistics for the program
• Set course fees
• Work with professor to develop the details of the program

Before you depart, we will…

• Register students for courses
• Coordinate advance payments of student costs

While you're traveling…

• Assist with any logistical issues that arise
• Serve as a contact in case of emergency

Once you return, we will…

• Conduct student evaluations
• Aid with Travel Reimbursements
• Report grades to the Registrar
• Plan for future programs

The Course Proposal and Planning Process »

After you've determined a topic and location around which to develop a course…

• Check the Study USA site to make sure that nothing similar has been offered
• Work with your department chair to determine the feasibility of a Study USA offering
• Prepare the Course Proposal Form (pdf available on the Study USA website)
• Submit the Course Proposal Form and syllabus to the department chair for approval
• Once approved by the chair, submit the Course Proposal Form and syllabus to the Dean for final approval
• Complete the Course Planning Form to refine course details and provide specific for use in marketing materials and promotion (pdf available on the Study USA website)
• Submit you approved Course Proposal Form, Course Planning Form and syllabus to the Study USA office by the course proposal deadline for consideration (see the Study USA website for deadlines)
• For repeat offerings, submit an updated and approved Course Proposal Form and syllabus to the Study USA Office by the course proposal deadline for consideration

After your proposal is accepted…

• Meet with the Study USA director to discuss program specifics
• Begin recruiting students – you are the best promoter of your program
• Once the class meets minimum enrollments, begin communicating with your students
about course logistics and details

Before you depart…

• Meet with students for orientation
• Complete a Travel Authorization
• Finalize details with the Study USA Office
• Obtain student health and emergency treatment paperwork from the Study USA Office

While you're traveling…

• Hold an on-site orientation
• Keep track of student arrivals and departures
• Address student behavior and conduct
• Uphold the academic integrity of your program
• Be vigilant about student health and safety
• Keep in touch with the Study USA Office

Once you return…

• Tally and report grades using the Study USA Grade Report Form (spreadsheet available from the Study USA Office)
• File your Travel Reimbursement
• Assess the success of your program
• Plan for future offerings of the completed program