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Frequently Asked Questions For Students
Proctored Exam Procedures for Proctors
Frequently Asked Questions For Students
- What is a proctored exam?
- A proctored exam is one that is overseen by an impartial individual (called a proctor) who monitors or supervises a student while he or
she is taking an exam. The proctor ensures the security and integrity of the exam process.
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- How do I know if I need a proctored exam?
- Every Independent Study course will have at least one proctored exam. Most courses have a proctored mid-course exam and final exam.
Some consist of just a final and some have two mid-course exams and a final exam.
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- What must I do to take a proctored exam?
- Find an appropriate proctor, if not testing on the Oxford campus or one of the branch campuses.
- Schedule your exam date and time with the proctor. Allow at least ten (10) working days for your request to be processed and your exam
to be mailed.
- Submit your Application Form.
- Comply with any payment schedule that may be required by your approved proctor or testing center.
Note: Failure on the part of the student to assume these responsibilities will be a
matter to resolve with the instructor and could result in a failing grade on the exam in question.
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- How do I find an approved proctor?
- Check the
Examination Centers in Mississippi document for proctors in Mississippi. Check the
Examination Centers in
other states document for proctors outside of Mississippi. You may also check
the Consortium of Testing Centers for proctors.
- If there is no other option listed in the above links near you, try contacting a community
college or university or a public library. If you are in the military, contact your Learning Center
or Education Officer. Many of these facilities have experience in proctoring exams from various
institutions.
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- What is the fee for a proctor's services?
- Fees vary for the use of a testing facility and the proctor's time to receive, monitor, and return
your exam. Please be sure to determine if there is a fee, what it is, and when it must be paid.
Testing centers often require prepayment, and your receipt for payment may serve as your ticket to the
proctored exam session. These practices vary among libraries, schools, colleges, universities, and
private testing centers.
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- Who can be approved to serve as a proctor?
An acceptable proctor is someone with no conflict of interest in upholding The University of
Mississippi's Academic
Policy. Relatives, friends, spouses, neighbors, and co-workers are not acceptable
proctors. Your proctor may be from one of the following categories:
- A testing center for an institution of higher education
- A private testing center
- Administrators at an institution of higher education
- Librarians at a public library or institutions of higher education
- If in the military, the head of a base's Learning Center or an Education Officer
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- How do I schedule my exam(s)?
- Contact your proctor when all requirements have been met to be eligible for your exam.
Note: You will be responsible for paying any fees required by the proctoring site.
- Schedule a day and a time to take the exam with the proctor. Allow at least ten (10) working days for your request to be processed
and your exam to be mailed. Note: Failure on the part of the student to assume these responsibilities will be a matter to resolve with
the instructor and could result in a failing grade on the exam in question.
- Submit your Application Form and wait confirmation
from the Department of Independent Study.
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- What are the proctor's responsibilities?
- Only the proctor may handle the actual exam prior to and following its completion.
- No copies of the exam other than the copy used for test-taking are to be made at any time.
- No person other than the proctor and the student may view the exam. (The student may have access
to the exam only during the time period allowed by the instructor.)
- The proctor must follow all instructions for administering the exam. These may include a time
limit and specific allowable equipment such as a calculator and inclusion or exclusion of books,
notes, etc.
- The proctor must return testing materials in the business reply envelope provided by the Department of Independent Study after the
student completes the exam.
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- How does the proctor receive exams and return them to the Department of Independent Study?
- The exam will be mailed to the proctor as soon as the testing application form can be processed. The proctor will administer the exam
to the student according to the instructions provided. The proctor will then return the exam and any additional testing materials in the
provided business reply envelope immediately after the student completes it.
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Proctored Exam Procedures for Proctors
- What does a proctor do?
A proctor is a liaison between The University of Mississippi, the Department of Independent Study and its students to ensure that testing
is done under secure conditions. The proctor:
- Receives and administers the exam
- Ensures the identity of test-takers by requiring picture identification
- Maintains proximity with and is able to observe the student during the entire test-taking period
- Ensures that test-takers complete the exam according to the instructor's instructions
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- What are the proctor's responsibilities?
- Only the proctor may handle the exam prior to and following its completion.
- No copies of the exam other than the copy used for test-taking are to be made at any time.
- No person other than the proctor and student may view the exam. (The student may have access to the exam only during the time period
allowed by the instructor.)
- The proctor must follow all instructions for administering the exam. These may include a time limit and specific allowable equipment
such as a calculator and inclusion or exclusion of books, notes, etc.
- The proctor must return testing materials in the business reply envelope provided by the Department of Independent Study after the student completes the exam.
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- Who can be approved to serve as a proctor?
An acceptable proctor is someone with no conflict of interest in upholding The University of
Mississippi's Academic
Policy. Relatives, friends, spouses, neighbors, and co-workers are not acceptable
proctors. The proctor may be from one of the following categories:
- Educational administrator's office or library at a community college or university
- Librarian at a public library
- A Learning Center or officer of higher rank than the student, if in the military
- College, university, or private testing center
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- What technology must the proctor have access to at the testing site?
- A valid working e-mail address
- Internet access for students taking internet-based exams
- A printer
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- How does the proctor receive exams and return them to Department of Independent Study?
- The exam will be mailed to the proctor as soon as the testing application form can be processed. The proctor will administer the exam
to the student according to the instructions provided. The proctor will then return the exam and any additional testing materials in the
provided business reply envelope immediately after the student completes it.
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