The professional marketing staff at the University Conference Complex can assist you in planning a marketing campaign designed to reach your target audience. Our in-house team of professional and creative individuals is eager to save you time and money by providing you with effective educational and promotional information and materials. A full range of editorial support is also available. If you are planning a conference, your Conference Coordinator will help you access these resources.
Our talented, award-winning web developers and graphic designers can produce an entire range of designs for manuals, catalogues, brochures, booklets, ads, web sites, and other promotional materials for your conference, program, or special event.
We offer first-rate writing and editing services for all of your educational and promotional materials, including books, manuals, proposals, film/video scripts, catalogues, brochures, and booklets.
We can develop and implement a limited or full-scale multimedia (print, radio, television, direct mail) publicity campaign to advertise your conference, program, or special event.
Here at the University Conference Complex, we also offer transportation for all of your conference needs. We offer airport shuttles for the Memphis International Airport and local shuttles around campus and the town of Oxford. The cost for the airport shuttle is $85 one-way and $135 round trip. Additionally, local shuttles are $50 per day. The transportation staff is comprised of courteous and experienced drivers who strive to get you to your destination is a safe and timely manner.
With Pentium 4/2.8 Ghz computers, each with a large-screen projection system, our computer lab located in the E. F. Yerby Conference Center is designed to comfortably support your computer needs.
The lab computers are configured with:Note: Some equipment and services are not included in the standard conference fee and are available at an additional charge.
VHS Video Cassette Recorders — The primary VCR provided by Meeting Services. This is the standard 1/2" video tape that is used in most homes.
DVD Players — Our DVD players will play commercially produced DVDs for Region 1 (USA Standard). Privately produced DVDs may or may not play successfully on all machines—this is true with all homemade discs. (In this case, it is always wise to have a backup plan).
Video Monitors — Meeting Services has a variety of 25" video monitors and TVs that are compatible with all of our video cassette and DVD players. NOTE: Our TVs and video monitors are not compatible with computers.
Video Recording Equipment — Three video cameras are available on a limited basis. This videotaping equipment is comparable to a home video system and uses VHS videotape. Commercial-quality videotape production or duplication is not possible with this equipment. Meeting and event planners must receive written permission from speakers before they can be videotaped. Additional charges apply.
Video and Computer LCD Projectors — These projectors can project up to an XGA (1024 x 768 resolution) image onto a large screen four-to-twelve feet diagonally depending on the room, screen size and projector placement. (LCD projectors will show videotapes, TV video, and DVDs as well as computer graphics and slides). Additional charges apply.
Computers — Six Latitude Series Dell laptops are available for additional charges. The computers are 1.4 GHz speed, 512 Mbyte RAM, 20 GByte hard drive Pentium III Processors with Windows XP Professional 2002 and Office 2003 (includes Powerpoint) software. Additional charges apply.
Overhead Projectors are used for projecting transparencies. All Meeting Services units have two lamps in each unit. When one lamp burns out, the other lamp can be used by pushing a switch or lever on the projector.
Flip Charts will be supplied with water color markers and pads of paper.
Whiteboards and dry erase markers are also available.
Carousel Slide Projectors, also called Ektagraphic, Kodak, 35mm, and 2x2 slide projectors. Meeting Services uses Ektagraphic III projectors and wireless remote controls. Wired remote controls are available if specified.
Laser Projection Pointers are available. These project a red pinpoint dot. Caution: Do not shine into eyes; the laser beam causes damage to eyes.
Audio Cassette and CD Player/Recorders — Meeting Services has several audiocassette tape players/recorders, and CD/tape boom boxes. For the larger conference rooms, powered speakers can be used with these players.
Audio Recording Equipment — Meeting Services can provide audiotaping for conferences in all conference rooms, auditoriums, and banquet areas. Unless otherwise specified, 90 minute tapes are used. Sessions are taped straight through without editing. High speed duplication of a limited number of audiotapes can be arranged with Meeting Services. Additional charges apply.
Sound Systems — Masters Hall, Mahler Auditorium, and rooms K, L, Q, and R are equipped with a permanently installed "automatic" sound system. These systems can be used with up to eight microphones and can also playback audio tracks from tape or disc. Meeting services has one large portable self-contained Public Address system that can support eight microphones and an audio tape or CD input for use in large areas such as the lower lobby or Hill Atrium. Additionally, separate components such as medium sized amplifier and two to four speakers can be configured to support up to eight microphones for special events requiring a louder and larger sound (such as a band). Portable and component sound systems are available at additional charges. Special Note to Bands: In most cases, we find that bands that rely upon their own sound systems to produce their own unique sound prefer to use their own sound systems.
Lavalier/Lapel Microphones — A limited supply of wireless "LAVs" are available which allow the speakers to move freely around the room. The microphone is clipped to the speaker's clothing and must be located close to his/her mouth.
Hand Held Wireless Microphones — A limited supply of Hand Held wireless mics are available.
Special Lighting (for the stage and theater) is available for additional charges. This requires the rental of a lighting technician and may also include necessary charges for design time and special lighting instruments. NOTE: a three-week lead time is mandatory to secure these services.
The Business Center, created for business travelers, meeting planners, conference presenters and participants, is conveniently located near most meeting rooms and is fully equipped to enhance your UM Conference Complex experience. Our staff is available to help you with the following:
The Business Center accepts cash, checks and credit cards. You may purchase services individually, or your conference coordinator can arrange for services to be billed to your event.
For more information about the Business Center or to inquire about current prices, please call 662.915.7282.